Phase

Strategy

W.H.O. Colour Code

Activation

1

Planning

WHITE

Review existing business continuity plans.

Identify essential services.

Plan for Staff absences.

Assess core staff and skill requirement.

Identify ways to increase social distancing

Consider policies to encourage the sick to stay at home

Enable staff to work from home.

Establish mechanisms for alerting.

Establish triggers.

2

Standby

YELLOW

Identify ways to minimise illness.

Identify needs for Personal Protection Equipment.

Set response objectives and identify specific actions required.

3

Activation

RED

Activate measures to minimise introduction and/or spread.

Activate essential business continuity measures and establish a regular review process.

Review and up date risk and impact assessment.

Review regularly (i.e. Include item in weekly meetings).

Activate contact tracing where staff become ill at work.

4

Containment

RED

Activate staff overseas travel restrictions.

5

Management

RED

Decide activities / services to be maintained/ discontinued; who needs to come to work.

Communicate with staff to promote confidence.

6

Stand Down

GREEN

Establish criteria and process for agreeing to return to business as normal.

Review and update risk and impact assessment.

Communicate internally with staff and externally with related agencies.

Manage return to business as normal.

Conduct full debrief process(es).

Update pandemic plan as appropriate.

Update Business Continuity Plan as appropriate